CONSTITUTION

1. Name

The club will be called CAMBS BADMINTON ACADEMY and will be affiliated to CAMBRIDGESHIRE BADMINTON ASSOCIATION & BADMINTON ENGLAND.

2. Aims and objectives

The aims and objectives of the club will be:

  • To offer badminton coaching and competitive opportunities.
  • To promote the club within the local community.
  • To offer long term athlete development programs.
  • To offer officiating and coaching development.
  • To ensure a duty of care to all members of the club.
  • To provide all its services in a way that is fair to everyone.

3. Membership

To ensure all present and future members receive fair and equal treatment.

Membership should consist of officers and members of the club.

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted.

Members will be enrolled in one of the following categories:

  • Adult member.
  • Junior member.

4. Membership fees

Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.

Fees will be paid as follows:

For all club members: first four weeks - weekly club subs payable at each session. After first four weeks annual membership to be paid and weekly subs payable in advance on a half termly basis. If membership starts during term time then weekly subs will be payable until the beginning of next half term period.

5. Officers of the club

The officers of the club will be:

  • Chair.
  • Vice Chair.
  • Honorary Secretary.
  • Treasurer.
  • Head Coach.
  • Membership Secretary.
  • Welfare Officer.
  • Publicity Officer.
  • Competitions Diary Officer.
  • Young Officials Officer.
  • League & Tournament Secretary.
  • Fundraising Officer.
  • Any other relevant position required.

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment.

Any officer must give the Management Committee at least one month´s notice that they wish to resign provided at least four members remain in office.

6. Committee

The club will be managed through the Management Committee consisting of:

  • CHAIR, VICE CHAIR, HONORARY SECRETARY, TREASURER, HEAD COACH, FUND RAISING OFFICER, MEMBERSHIP SECRETARY, PUBLICITY OFFICER, COMPETITIONS DIARY OFFICER & WELFARE OFFICER. Only these posts will have the right to vote at meetings of the Management Committee.
  • The Management Committee meetings will be convened by the Honorary Secretary and held no less than THREE times per year.
  • The Management Committee meetings to be convened giving not less than 14 days´ clear notice to the rest of the Officers.
  • The quorum required for business to be agreed at Management Committee meetings will be: FOUR.
  • Management Committee decisions can be dealt with by email and matters can be accepted by acknowledgement email and with the quorum responding.
  • The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.
  • The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
  • The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution.
  • The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7. Finance

All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on: 31st MARCH.

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of any of the following Officers: the Treasurer, the Chair, the Vice-Chair, the Fundraising Officer or the Honorary Secretary.

8. Annual General Meetings

Notice of Annual General Meetings (AGM) will be given by the Honorary Secretary. Not less than 14 clear days´ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Honorary Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM.

The quorum for AGMs will be 25% of those members that are 16+.

AGMs can be held by email and the quorum need only respond.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9. Discipline and appeals

All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club´s child protection policy and procedures. The club Welfare Officer is the lead contact for all members in the event of any child protection concerns.

All complaints regarding the behaviour of members should be presented and submitted in writing to the Honorary Secretary.

The Management Committee will meet to hear complaints within 14 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Honorary Secretary receiving the appeal.

10. Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will be donated to SOME OTHER CLUB WITH SIMILAR OBJECTIVES TO THOSE OF THE ACADEMY.

11. Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

12. Declaration

CAMBS BADMINTON ACADEMY hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.